Software for Quebec SMBs: prices, data, French

ByAffilReviews360 Editorial

Paid links. This page contains affiliate links to ClickUp and Zoho CRM. If you sign up or buy through one of them, the brand concerned pays a commission to InnovE-Tech Solutions inc., publisher of this site (ClickUp through the PartnerStack network, Zoho CRM directly). We add nothing to the price, which is set by the brand. The table shows the prices recorded on the official pages: the commission changes neither the prices shown nor the order of the rows. The other providers pay us nothing. See our affiliate disclosure.

As of November 6, 2026. What do 12 months of software cost for a team of 5 people, where is your data hosted, and does the publisher answer in French? The table compares eleven software tools common in SMBs (project management, CRM, chat and video meetings, automation) at the prices on the official pages, without currency conversion.

The scenarios compared

  • Monthly billing, 5 people, 12 months
  • Annual billing, 5 people, 12 months

For each tool: the first paid plan that lifts the limits of the free plan, at the current price. Amounts stay in the publisher's currency, Canadian or US dollars. A promotion shown is noted under the cost, without being counted. Taxes are not counted; several publishers state that they are added.

Monthly billing, 5 people, 12 months

ProviderOption usedCost of the scenario
Project and work management
monday.comBasic (free: 2 users, 3 boards)CA$1020
CA$17/user/month × 5 × 12
AsanaStarter (free: 2 users)CA$1079.40
CA$17.99/user/month × 5 × 12
Promotion shown for new customers: CA$17.30/user/month, for a limited time
TrelloStandard (free: 10 collaborators, 10 boards)US$360
US$6/user/month × 5 × 12
ClickUp (paid link)Core (free: 60 MB of storage)US$720
US$12/user/month × 5 × 12
NotionPlus (free: 5 MB files, 7-day history)US$720
US$12/user/month × 5 × 12
CRM
Zoho CRM (paid link)Standard (free: 3 users)CA$1500
CA$25/user/month × 5 × 12
HubSpot CRMStarter (free: 2 users, 1,000 contacts)CA$1560
CA$26/user/month × 5 × 12
Promotion shown for new customers: CA$13/user/month, for a limited time
Chat and video meetings
SlackPro (free: 90 days of history, 10 apps)US$525
US$8.75/user/month × 5 × 12
Promotion shown: US$4.38/user/month for 3 months
Microsoft TeamsEssentials (free: 60-minute meetings)No price without an annual commitment on the pages read.
Zoom WorkplacePro (free: 40-minute meetings)Price shown: CA$22.99 per user per month, but Zoom states that its plans are not billed monthly: cost not calculated.
Automation
ZapierTeam, up to 25 users (Free and Professional: one person)CA$1785.84
CA$148.82/month × 12

Annual billing, 5 people, 12 months

ProviderOption usedCost of the scenario
Project and work management
monday.comBasic (free: 2 users, 3 boards)CA$780
CA$13/user/month × 5 × 12
AsanaStarter (free: 2 users)CA$869.40
CA$14.49/user/month × 5 × 12
Promotion shown for new customers: CA$12.49/user/month, for a limited time
TrelloStandard (free: 10 collaborators, 10 boards)US$300
US$5/user/month × 5 × 12
ClickUp (paid link)Core (free: 60 MB of storage)US$540
US$9/user/month × 5 × 12
NotionPlus (free: 5 MB files, 7-day history)US$600
US$10/user/month × 5 × 12
CRM
Zoho CRM (paid link)Standard (free: 3 users)CA$1140
CA$19/user/month × 5 × 12
HubSpot CRMStarter (free: 2 users, 1,000 contacts)CA$1560
CA$26/user/month × 5 × 12
Promotion shown for new customers: CA$10/user/month, for a limited time
Chat and video meetings
Microsoft TeamsEssentials (free: 60-minute meetings)CA$324
CA$5.40/user/month × 5 × 12
Zoom WorkplacePro (free: 40-minute meetings)CA$1149.60
CA$19.16/user/month × 5 × 12
SlackPro (free: 90 days of history, 10 apps)No annual price shown: the page recorded only gives the price when paying monthly.
Automation
ZapierTeam, up to 25 users (Free and Professional: one person)CA$1190.52
CA$99.21/month × 12

Data in Canada and French

ProviderData in CanadaFrench
Project and work management
NotionNo. Regions: United States by default, Europe, Asia; region choice on the Enterprise plan.Interface: yes. Help: yes, partly translated by AI. Support: language not stated.
monday.comNo. United States, European Union or Asia-Pacific, depending on the location of the person who opens the account.Interface: yes. Support: 24/7, “multilingual”, without naming French.
AsanaNo. United States by default, Europe, Japan or Australia; choice as an Enterprise add-on, included in Enterprise+.Interface: yes. Support: language not stated.
ClickUpNo. AWS regions in the United States, Australia, Singapore and Ireland; region choice on the Enterprise plan.Interface: yes. Support: 24/7, language not stated.
TrelloNo: Atlassian's data residency covers Jira, Confluence, Jira Service Management, Jira Product Discovery and Loom, not Trello.Interface: yes. Support: write in your own language; the team or a translation service answers, without saying whether French is covered.
CRM
HubSpot CRMYes: data centre in Montreal, assigned from the IP address at sign-up; changing data centre from Starter up.Interface: yes, including Canadian French. Support: yes in French, depending on the product and edition.
Zoho CRMYes: data centres in Montreal and Toronto; the centre depends on the country chosen at sign-up.Interface: yes (28 languages). Support: language not stated.
Chat and video meetings
SlackNot on the Pro plan. Montreal, with backup in Calgary, on the Business+ and Enterprise plans, on request to the sales team; according to Slack, some data may be stored outside the chosen region.Interface: yes (French from France). Support: language not stated.
Zoom WorkplaceYes for some data, on all paid plans including Pro; account and operations data in the United States.Interface: not recorded. Help: yes. Support: “in the local language”, without naming French.
Microsoft TeamsYes for new customers; data of existing Canadian customers stays on the American continent.Interface: language can be set; list published for Teams for Education only, with Canadian French. Support: in English 24 hours a day, and in some cases in local languages.
Automation
ZapierNo: AWS servers in the United States; no European Union option either.Interface and help: English only. Support: language not stated.

Official framework

Official text, quoted in French.

17. Avant de communiquer à l’extérieur du Québec un renseignement personnel, la personne qui exploite une entreprise doit procéder à une évaluation des facteurs relatifs à la vie privée. Elle doit notamment tenir compte des éléments suivants:

www.legisquebec.gouv.qc.ca — recorded 2026-11-03 — “À jour au 15 octobre 2026”

1° la sensibilité du renseignement; 2° la finalité de son utilisation; 3° les mesures de protection, y compris celles qui sont contractuelles, dont le renseignement bénéficierait; 4° le régime juridique applicable dans l’État où ce renseignement serait communiqué, notamment les principes de protection des renseignements personnels qui y sont applicables.

www.legisquebec.gouv.qc.ca — recorded 2026-11-03 — “À jour au 15 octobre 2026”

La communication peut s’effectuer si l’évaluation démontre que le renseignement bénéficierait d’une protection adéquate, notamment au regard des principes de protection des renseignements personnels généralement reconnus. Elle doit faire l’objet d’une entente écrite qui tient compte notamment des résultats de l’évaluation et, le cas échéant, des modalités convenues dans le but d’atténuer les risques identifiés dans le cadre de cette évaluation.

www.legisquebec.gouv.qc.ca — recorded 2026-11-03 — “À jour au 15 octobre 2026”

Il en est de même lorsque la personne qui exploite une entreprise confie à une personne ou à un organisme à l’extérieur du Québec la tâche de recueillir, d’utiliser, de communiquer ou de conserver pour son compte un tel renseignement.

www.legisquebec.gouv.qc.ca — recorded 2026-11-03 — “À jour au 15 octobre 2026”

1993, c. 17, a. 17; 2006, c. 22, a. 116; 2021, c. 25, a. 111.

www.legisquebec.gouv.qc.ca — recorded 2026-11-03 — “À jour au 15 octobre 2026”

Depuis septembre 2023, avant de communiquer un renseignement personnel à l’extérieur du Québec, une organisation doit procéder à une évaluation des facteurs relatifs à la vie privée

www.cai.gouv.qc.ca — recorded 2026-11-03

Avant de communiquer des renseignements personnels à une entité située à l’extérieur du Québec, tant interprovinciale qu’internationale;

www.cai.gouv.qc.ca — recorded 2026-11-03

Avant de confier à une personne ou à un organisme à l’extérieur du Québec la tâche de recueillir, d’utiliser, de communiquer ou de conserver, pour votre compte, de tels renseignements.

www.cai.gouv.qc.ca — recorded 2026-11-03

La communication à l’extérieur du Québec doit toujours faire l’objet d’une entente écrite;

www.cai.gouv.qc.ca — recorded 2026-11-03

What tips the balance

  • Your data in Canada: five of the eleven tools offer it, on different terms. HubSpot and Zoho depending on sign-up, Teams for new customers, Zoom for part of the data, Slack only on the Business+ and Enterprise plans, which are not in the table.
  • Canada is not Quebec: the Commission d'accès à l'information page quoted below covers disclosure outside Quebec, « tant interprovinciale qu’internationale » (interprovincial as well as international). Zoho has data centres in Montreal and Toronto; Slack backs up in Calgary.
  • Lowest on annual billing: Teams Essentials among prices in Canadian dollars, Trello among prices in US dollars. Trello's free plan already accepts up to 10 collaborators; Standard lifts the 10-board limit.
  • Eight interfaces out of eleven are recorded in French; Zapier is in English only, Teams can be set and Zoom's was not recorded. The language of support is rarely stated: only HubSpot states that its support answers in French, depending on the product and edition, and Microsoft states that its technical support is provided in English.
  • The promotions shown by Asana and HubSpot are for new customers, and Slack's lasts 3 months: the table counts the current price.
  • Zapier is sold as a team plan, not per person: Team covers up to 25 users, and the Free and Professional plans are for one person.

Our provider reviews

Method

Prices and hosting pages recorded on November 3 and November 4, 2026 on each publisher's official pages, then re-read on November 6 on eight points (Zoom's monthly price, Slack's sub-processors, interface and support languages, Zapier's users), without currency conversion. No software was bought or tried: this is a document-based comparison. Official texts are quoted word for word, without interpretation; they are not a legal opinion. How we evaluate.

Sources

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